Mail Solutions
Sorting through the post can often be a tedious chore with an endless stream of junk mail. Wouldn’t it be nice to only receive what is relevant to you? Our Post Management service gives you just that.
We will provide you with a PO Box address to which your mail can be sent. Once your mail is received, your dedicated PA will organise it to your specification and remove any junk mail.
You may wish to opt for your mail to be sorted, ordered by priority, or type and then forwarded on to you. This means you can easily place necessary items into your in-tray or other relevant places quickly and conveniently. Forwarding can take place daily, weekly, or monthly, or at any other time you require. All mail forwarding is charged at cost.
Another option is for your mail to be forwarded onto you via email. You would receive an email containing copies of your documents and would therefore have files to be able to create a virtual record of all of your post. Any important documents can then be posted on to you without you having to pay for unnecessary postage.
It is not our intention to be a place of storage, so documents will be retained for no longer than one month after receipt, after which your mail will be scanned and archived safely for up to 6 months, whilst paper copies will be forwarded or destroyed.
Any parcels received for you will be forwarded the same day that they are received, so that you get them as soon as possible.
Pricing
There is an initial setup fee of £25 (plus VAT) which covers the admin fees, identity verification and PO Box address. After this, our fee is £25 (plus VAT) per hour. Time can be bought in blocks of 10 hours. There is no time limit on the use of the hours – you use them as and when you need. When you have 5 hours left we’ll send you a reminder to top-up. These hours can also be used for any of our services which are paid for hourly.
Payment – We like all payments to be made by electronic bank transfer.
Service Combinations
This service can be conveniently combined with our data processing or bookkeeping services. Any post received can be processed according to your specifications, whether this is inputting into an excel spreadsheet, or dealing with invoices. Please ask for further details on any extra service you require.
Client confidentiality
All information handed over to virtuallyperfectpa.com is handled in strictest confidence. No information is ever passed on unless instructed by you. We would never divulge your details to a third party.
Virtuallyperfectpa.com strives to provide its clients with a cost-effective range of services, designed specifically to assist small and medium sized companies to provide a professional service to their own clients.
Virtuallyperfectpa.com takes every precaution to ensure a continuous service is available for our clients.
Breakdowns are rare, however, virtuallyperfectpa.com cannot be held responsible for the failure of telecoms or IT equipment which prevents us from providing this service.
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